CW1 – Project Report
[Name of the Student]
[Name of University]
[Date]
Table of Contents
- Introduction. 3
- Task 1: Stakeholder Analysis. 3
- Task 2: Project Management Plan. 3
- Task 3: Work Breakdown Structure (WBS) 3
- Task 4: Calculations. 4
5.1 Network Diagram and Critical Path. 4
1. Introduction
The World Tech Expo 2025 which is organised by WTO and GEKI is an event to show the world sustainable technologies and eco friendly innovations all over the world. The project management plan for organising the expo is outlined in this report, beginning with stakeholders, way of working, risks, and control of quality.
2. Task 1: Stakeholder Analysis
Stakeholders are significant in any project, as they both affect and are affected by the outcome of the project. It is essential for the success of the project to be able to manage these stakeholders effectively. Stakeholders of the World Tech Expo 2025 may be divided into internal and external groups with various degrees of influence and participation in and interest in the event. They are referred to as internal stakeholders, individuals or groups within the organisation directly engaged with the planning and execution of the expo. Among them, the project manager plays an important role. The project manager is responsible for overseeing the entire event so that it suits the objectives for whom the event is led and makes it within budget and in the stipulated time (Potthoff et al., 2023). In carrying out this task, this individual will make critical decisions from early planning stages through to post-event evaluation of the project. They face a key aspect in project scheduling as it pertains to programme leadership and strategic decisions, which help coordinate the efforts of diverse teams in a manner that facilitates the swiftness of projects end to end.
3. Task 2: Project Management Plan
World Tech Expo 2025 aspires to make people aware of the technological advances aimed at sustainability and following the green practices in the world. Realising that there is a pressing need to tackle environmental problems, the expo is at the right time to call for technology aid to prevent ecological degradation. The case in favour of this project has clear grounds because of global trends towards sustainability and innovation (Usman et al., 2024). The event will not only help enrich the community but also support the World Tech Foundation’s initiative to be the leader in advocating sustainable technologies by encouraging eco-friendly practices and holding the public accountable for promoting environmental conservation efforts.
4. Task 3: Work Breakdown Structure (WBS)
The primary task is to secure the event venue and then begin executing the campaign to hire event crew members. Each of these activities has the foundation set for the following tasks.
Figure 1 Work Breakdown Structure
5. Task 4: Calculations
5.1 Network Diagram and Critical Path
Figure 2 Network Diagram and Critical Path
The figure 2 shows the network diagram of all activities and red arrows and boxes represents the critical path of the activities. Each activity box also shows early start time, early finish time, and late start time and late finish time. Furthermore, referring to the shortest possible route to complete the project, it can completed as shown in green activity boxes that shows shortest possible route.
Figure 3 Shortest Possible Route
5.2 Gantt Chart
Figure 4 Gantt Chart
6. Task 5: Risk Analysis
Analysis of risk is imperative in controlling uncertainties in the project schedule. These include potential budget overruns, delays in recruitment or booking of the venue, technical controversies related to the event platforms, or anything that might occur that might disrupt the outdoor components of the event. The other risks could include poor attendance, lack of interest/exhibitors, or challenges in attaining media coverage (Chen et al., 2022). There is a need to come up with strategies for mitigating these risks. It is essential to have a contingency fund for budget overruns and to keep a cheque on the expenses. Running the recruitment process earlier will reduce the delay and also have backups available. Technical problems in the registration platforms or on the event website can be limited by proper testing of the platforms and having IT on call (Feulner et al., 2022).
Table 1 Risk Analysis and Risk Management table for the World Tech Expo 2025
Risk No. | Risk Description | Likelihood | Impact | Risk Rating (Likelihood x Impact) | Risk Mitigation Strategy |
1 | Budget Overruns | High | High | High | Set aside a contingency fund. Regularly monitor and control expenses. Use cost management tools to track expenses against the budget. |
2 | Delays in Recruitment | Medium | High | High | Start recruitment early, use backup recruitment agencies, and set clear timelines for hiring. |
3 | Venue Unavailability | Low | High | Medium | Confirm venue booking early. Have a secondary venue available as a backup. |
4 | Technical Issues (e.g., Website or Registration Platform Failure) | Medium | High | High | Conduct rigorous pre-event testing, maintain IT support on standby, and have backup systems in place. |
5 | Poor Attendance | Medium | High | Medium | Launch early marketing campaigns, leverage influencers, and offer early registration incentives to boost attendance. |
6 | Weather Disruptions (for outdoor events) | Medium | Medium | Medium | Plan for indoor alternatives, have weather contingency plans, and keep participants informed of any changes. |
7 | Failure to Secure Key Speakers | Low | High | Medium | Confirm speaker availability early, have backup speakers lined up, and negotiate flexible contracts. |
8 | Catering and Food Service Failures | Low | Medium | Medium | Pre-select reliable catering services, confirm contracts, and have backup catering options in place. |
9 | Exhibitor No-Shows | Medium | Medium | Medium | Confirm exhibitor participation well in advance, establish clear expectations, and have backup exhibitors if needed. |
10 | Security Breach or Threats | Low | High | Medium | Hire professional security services, conduct risk assessments, and have clear security protocols in place. |
11 | Vendor Failures (e.g., technical equipment or furniture) | Medium | Medium | Medium | Develop contracts with clear delivery timelines, maintain backup suppliers, and conduct pre-event checks on equipment. |
12 | Stakeholder Conflict (internal or external) | Low | High | Medium | Regular stakeholder meetings, clear communication channels, and conflict resolution strategies. |
13 | Legal or Compliance Issues | Low | High | Medium | Consult with legal advisors, ensure all event activities comply with regulations, and get necessary permits ahead of time. |
14 | Last-Minute Design Changes | Medium | Medium | Medium | Lock in design early, but have a flexible design framework. Set up a review schedule and have a design backup ready if adjustments are needed. |
15 | Cultural Sensitivity Issues (e.g., inappropriate messaging or content) | Low | Medium | Low | Conduct cultural sensitivity training for the team, and ensure all content is reviewed by a diversity expert. |
7. Task 6: Quality Assurance and Control
Quality assurance is equally important to make sure that the event fulfils its stakeholders’ hopes and reaches its highest standards. For the World Tech Expo, the expected quality of the event will be a sustainable event, with the environmental standards that the organising bodies expect, and an engaging and informative experience for attendees. The event will be accepted because of the attainment of target attendance, exhibitors’ satisfaction, and positive feedback on the event’s execution (Dounavi et al., 2022). Sustainability guidelines, such as conditions related to the use of eco-friendly materials, minimising waste, and making efficient use of resources, should be included in the quality specifications. Safety and accessibility of the said event’s infrastructure and other aspects of it should be up to the set goals.
8. Conclusion
Finally, World Tech Expo 2025 would be a good way to increase people’s awareness about sustainable technologies. Th Healthy Project which aims to make a lasting impact on the environment and inspire future generations to adopt eco-friendly practises will achieve that by employing effective project management strategies, stakeholder engagement and excellent risk management.
9. References
Bıçakcıoğlu-Peynirci, N. and Tanyeri, M., 2022. Stakeholder and resource‐based antecedents and performance outcomes of green export business strategy: insights from an emerging economy. International Journal of Emerging Markets, 17(1), pp.1-46.
Bowdin, G.A., Allen, J., Harris, R., Jago, L., O’toole, W. and McDonnell, I., 2023. Events management. Routledge.
Chen, S., Liu, J., Zhang, Q., Teng, F. and McLellan, B.C., 2022. A critical review on deployment planning and risk analysis of carbon capture, utilisation, and storage (CCUS) toward carbon neutrality. Renewable and Sustainable Energy Reviews, 167, p.112537.
Dounavi, L.E., Dermitzakis, E., Chatzistelios, G. and Kirytopoulos, K., 2022. Project management for corporate events: A set of tools to manage risk and increase quality outcomes. Sustainability, 14(4), p.2009.
Feulner, S., Sedlmeir, J., Schlatt, V. and Urbach, N., 2022. Exploring the use of self-sovereign identity for event ticketing systems. Electronic Markets, 32(3), pp.1759-1777.
Frempong-Jnr, E.Y., Ametepey, S.O. and Cobbina, J.E., 2023. Impact of stakeholder management on efficient construction waste management. Smart and Sustainable Built Environment, 12(3), pp.607-634.
Ganesdhi, G.A., Latief, Y. and Nugroho, D.B., 2023. Development Of Risk-Based Work Breakdown Structure (WBS) Standards For Integrated Design And Construction Phase On Design-Build Method Of Architectural Works Of High-Rise Building To Improve Construction Safety Performance. International Journal of Science, Technology & Management, 4(4), pp.792-801.
GEKI, 2019. Media news – Global Ecokids. [online] Global Ecokids. Available at: https://globalecokids.edu.vn/en/category/media-news/ [Accessed 26 Feb. 2025].
Ismail, R., Othmani, M.I., Said, I. and Dan, W., 2023. The Effective Project Management Approach Towards Minimising Environmental Impacts in The Construction Industry. Journal of Technology and Operations Management, 18(2), pp.60-72.
Liu, L. and Wang, Y., 2021. ISPO business model innovation: redefining the relationship between exhibition organisers and their customers. Nankai Business Review International, 12(2), pp.281-311.
Neal, A.D., Sharpe, R.G., van Lopik, K., Tribe, J., Goodall, P., Lugo, H., Segura-Velandia, D., Conway, P., Jackson, L.M., Jackson, T.W. and West, A.A., 2021. The potential of industry 4.0 Cyber Physical System to improve quality assurance: An automotive case study for wash monitoring of returnable transit items. CIRP Journal of Manufacturing Science and Technology, 32, pp.461-475.
Nugroho, D.B. and Latife, Y., 2021, April. Development of Work Breakdown Structure (WBS) for Safety Planning on Tunneling Work Projects Based on Risk. In Journal of Physics: Conference Series (Vol. 1858, No. 1, p. 012076). IOP Publishing.
Potthoff, S., Finch, T., Bührmann, L., Etzelmüller, A., van Genugten, C.R., Girling, M., May, C.R., Perkins, N., Vis, C., Rapley, T. and ImpleMentAll consortium, 2023. Towards an Implementation‐STakeholder Engagement Model (I‐STEM) for improving health and social care services. Health expectations, 26(5), pp.1997-2012.
Ridwan, A., Sutiatik, E. and Pamungkas, A.R., 2024. Analysis of Methods and Approaches in Project Management in Non-Formal Education in Indonesia. Journal of Nonformal Education, 10(2), pp.299-310.
Senarath, U.S., 2021. Waterfall methodology, prototyping and agile development. Tech. Rep., pp.1-16.
Usman, F.O., Kess-Momoh, A.J., Ibeh, C.V., Elufioye, A.E., Ilojianya, V.I. and Oyeyemi, O.P., 2024. Entrepreneurial innovations and trends: A global review: Examining emerging trends, challenges, and opportunities in the field of entrepreneurship, with a focus on how technology and globalisation are shaping new business ventures. International Journal of Science and Research Archive, 11(1), pp.552-569.
Vitali, V., Bazzani, C., Gimigliano, A., Cristani, M., Begalli, D. and Menegaz, G., 2022. Trade show visitors and key technological trends: from a literature review to a conceptual framework. Journal of Business & Industrial Marketing, 37(13), pp.142-166.
Module code and title: | BM522 – Project management | Module leader: | Muhammad Wajid |
Assignment No. and type: | CW1 – Project Report | Assessment weighting: | 50% |
Submission time and date: | 14th March 2025 – 2 pm UK Time | Target feedback time and date: | 07th April 2024 by 2pm |
Assignment task | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Case Study: World Tech Expo 2025
Dear Consultant,
The WorldTech Foundation (WTF) is inviting project management plans for the organisation of a three-day WorldTech Expo to be submitted for consideration. The event aims to raise awareness of sustainable technologies and practices, celebrating WTF’s mission to promote eco-friendly innovations that make a real difference globally. The event will also highlight the efforts of the Global Eco Kids Initiative (GEKI), a charity dedicated to educating children about environmental conservation. The event will be funded by WTF in collaboration with GEKI. You are asked to provide WTF with a comprehensive project management plan.
You are to assume that it is January 2025, the Monday of the first week of the project. While the project team is being formed, the Project Manager has asked you to prepare a 1500 (+/-10%) word report to be with him on 31st December 2025, which he can present to WTF. The title of the report is “The WorldTeach Foundation”.
In order to help you prepare this report, the following activity scheduling information has been provided:
To complete this report, the following tasks should be completed:
Task 1 Undertake a stakeholder analysis for this project. This should clearly identify internal and external stakeholders, group stakeholders according to their interest and power, i.e., stakeholder management matrix, and communication strategies. (20 marks) Task 2 The project management plan must begin by providing a justification for the project, i.e., a compelling business case – project objectives and deliverable, following a critical analysis of what methodology would be appropriate for this project and why? Support with justification examples of where this methodology has been previously used, as well as the benefits of using this methodology in your project. (15 marks) Task 3 Using the activity list above, develop a clearly numbered Work Breakdown Structure (WBS) for this expo. [10 marks]
Task 4 (i) Develop a network diagram manually, AS TAUGHT (activities on arrows) clearly showing the relationship between all the activities listed above, the dependencies, the likely duration for each activity, the likely completion date (expected total project time). Calculate the earliest starting time, the latest starting time (EST, LST) and the earliest finishing time and latest finishing time (EFT, LFT) for each activity including an outline description of the critical path, highlighting the critical activities and the shortest possible time in days in which the project can be completed as scoped above (give reasons for your choice). (ii) Using Microsoft project i.e. MS Project, represent the activity list above in a Gantt Chart (25 Marks) Task 5 You are required to prepare a Risk Analysis for 15 different risks that could affect your project. Analyse the risks involved and develop strategies for dealing with them in detail. Present your Risk Analysis and Risk Management strategies/mitigations in the form of a table, as taught in class. [15 marks] Task 6 You are required to determine what the quality expectations, acceptance criteria, quality specifications, and what measures would be put in place to control the event. This could be written in a table with the above four headings. (15 marks)
If you are registered with the Disability and Inclusion Services or have a disability, please contact your module leader to discuss how your reasonable adjustments will be applied to this assignment.
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This assignment has been designed to provide you with an opportunity to demonstrate your achievement of the following module learning outcomes: |
LO1: Evaluate and explain the major factors and performance requirements of project
management. |
LO2: Plan projects using appropriate project management software. |
Practicalities: Referencing, presenting and submitting your work |
Please see your programme handbook for information on the standard referencing style, presentational requirements and process for submitting your work.
Please reference your work using the Harvard style as defined in Cite Them Right Online (http://www.citethemrightonline.com). · Follow the course guidelines regarding submitting work, as below (e.g. electronic or paper copies). · Pages should be numbered. · All work to be submitted as Arial 11 font with line and a half spacing. · All writing should be in the third person passive. · Front cover, executive summaries, if used, contents pages, reference lists, all words in tables charts and diagrams are not included in the word count. · Written work must be word-processed. · The module title and code number must be clearly marked on the memo. · There should be a minimum of 5 references from reputable sources and referenced using the Harvard system used to support your argument. · The memo should be professionally formatted and presentable to a business manager. · Work you submit for assessment must be properly referenced – a guide to the Harvard system of referencing can be found on the Bucks website at bucks.ac.uk/referencing. · You may seek clarification from the module tutor at any time. · There is no excuse for failing to submit your work in accordance with the guidance, work that does not meet the necessary standards in that respect will be marked accordingly. · No collaboration is allowed. The work should be submitted electronically via the module shell on Blackboard using the submission point found under the ‘Submit your work’ menu. |
Confidentiality |
You are expected to take responsibility for maintaining and managing confidentiality issues in your work. You should maintain and respect confidentiality in relation to the protection of personal, technical and/or commercial information of a sensitive nature in your assessed work, whatever the format.
For further information and guidance, please see the relevant section in your programme handbook. |
Academic integrity |
Academic integrity means taking responsibility for your own work.
When you submit an assignment, you are making a declaration that it is your own work and that you have acknowledged the contribution of others and their ideas in its development (for example, by referencing them appropriately). For further information and guidance, please see the University website: https://www.bnu.ac.uk/current-students/registry-helpdesk-and-academic-advice/academic-integrity-and-misconduct |
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0-29 (F) –
Fail Not successful |
30-39 E –
Marginal fail Below required standard |
40-49 (D)
Pass Satisfactory |
50-59 (C)
Pass Good |
60-69 (B)
Pass Very Good |
70-79 (A)
Pass Excellent |
80-100 (A+)
Pass Outstanding |
Stakeholder Analysis and communication plan (20%) | Does not complete at least 2 of the following: identified stakeholders, grouped them into internal and external stakeholders, their interest and power, and establish communication plan to an acceptable standard. | Does not complete at least 3 of the following: identified stakeholders, grouped them into internal and external stakeholders, their interest and power, and establish communication plan to an acceptable standard. | Completes at least 3 of the following: identified stakeholders, grouped them into internal and external stakeholders, their interest and power, and establish communication plan to an acceptable standard. | Completes the following stakeholder analysis: identified internal and external stakeholders, their interest and power at least to a satisfactory standard: | Good but the justification for stakeholder analysis elements may not be clear. However identified internal and external stakeholders, their interest and power and communication strategy missing. | Comprehensive, believable and logical with good use of PM theory and concepts Completes stakeholder analysis to a high standard; identified internal and external stakeholders, their interest and power, established communication plan for all stakeholders group identified. | Comprehensive, believable and logical with good use of PM theory and concepts Completes stakeholder analysis to a high standard; identified internal and external stakeholders, their interest and power, established communication plan for all stakeholders group identified. |
Justification for the project, evaluation/analysis of appropriate project management methodology and quality of report presentation (15%) | No Aims or very unclear, all objectives missing; no strategic relevance/justification of project stated; Methodology unstated. Overall, the reader left in a position of guessing or ignorance over above components. Key sources omitted, much misunderstanding; argument must be guessed at, with little or no case made; reader confused as to the thrust of the argument, having to refer constantly to the objectives and/or conclusions, where available | Aim unclear, some or all objectives missing; little or no strategic relevance/justification of project stated; Methodology unstated. Overall, the reader left in a position of guessing or ignorance over above components. Key sources omitted, much misunderstanding; argument must be guessed at, with little or no case made; reader confused as to the thrust of the argument, having to refer constantly to the objectives and/or conclusions, where available | Aim unclear, some or all objectives missing; little strategic relevance/justification of project stated; Methodology unstated. Overall, the reader left in a position of guessing or ignorance over above components. Key sources omitted, much misunderstanding; argument must be guessed at, with little or no case made; reader confused as to the thrust of the argument, having to refer constantly to the objectives and/or conclusions, where available | Overall aim can be inferred but some lack of clarity in objectives; strategic or wider relevance/justification of project can be discerned with some assumptions necessary; methodology chosen not entirely clear and/or lacks consistent demonstration of relevance.
Some sources omitted but with reasonable grasp of those consulted & with sensible relevance to the argument; no particular originality; some unevenness in presentation; occasional doubt as to relevance to the objectives |
Overall aims & objectives of the project clearly stated; strategic relevance/justification of project indicated; most of the issues with the methodology indicated; Methodology adopted generally appropriate with some argument possible over its rigour. Almost all sources used are generally understood with occasional omissions with respect to the argument; some originality; generally systematic presentation without complete persuasiveness; generally relevant to objectives. | Overall aim, objectives & reason for undertaking the project clearly stated and aligned to with strategic goal of the organization. Issues discussed in the methodology section entirely appropriate, with the approach to be taken clearly described, appropriate & rigorous. Material reviewed from all appropriate sources, with good evidence of originality; methodology adopted and material followed a logical, systematic & persuasive approach with direct relevance to objectives. | Overall aim, objectives & reason for undertaking the project clearly stated and aligned to with strategic goal of the organization. Issues discussed in the methodology section entirely appropriate, with the approach to be taken clearly described, appropriate & rigorous. Material reviewed from all appropriate sources, with good evidence of originality; methodology adopted and material followed a logical, systematic & persuasive approach with direct relevance to objectives. |
Work Breakdown Structure and Grantt Chart (10%) | No or very poor WBS. Very poor attempt at a developing or drawing a WBS.
No Gantt chart drawn with MS Project showing relationship between activities. |
Poor WBS. Very poor attempt at a developing or drawing a WBS.
Attempt to draw Gantt chart showing relationship between activities but inaccurate. Lacks a clear understanding of the concept of Gantt chart. |
Acceptable WBS, but incomplete. Correct diagrammatic form.
Satisfactory Gantt chart drawn with MS Project showing relationship between activities |
Good WBS, complete, but query on content/logic.
Critical Path identified. Good Gantt chart drawn with MS Project showing relationship between activities with some significant errors. |
Complete and correct WBS showing all relevant work packages but with some errors in numbering -showing hierarchical structure of the project organization with minor errors.
Good Gantt chart drawn with MS Project showing relationship between activities however with minor errors. |
Excellent complete, correct, clearly numbered and detailed WBS/PBS – showing hierarchical structure of the project organization.
Very good Gantt chart drawn with MS Project showing relationship between activities. |
Excellent complete, correct, clearly numbered and detailed WBS/PBS – showing hierarchical structure of the project organization.
Excellent Gantt chart drawn with MS Project showing relationship between activities and interpretation |
Risk Analysis (15%) | No attempt made at identifying risks, for risk management. | An attempt made at identifying risks, but not at risk management. | Risks identified, initial analysis conducted with questionable responses to risks identified | Risks identified and analysed, attempt made at planning responses | Very good risks identification and analysis, Some responses planned but not to great extent. | Innovative approach to risks identification and analysis, detailed and excellent responses planned, with proximity of risks. | Innovative approach to risks identification and analysis, detailed and excellent responses planned, with proximity of risks. |
Quality Assurance and Control (15%) | No attempts made at identifying and classifying and addressing at least 2 of the stakeholders’ quality expectation, acceptance criteria, quality specification, with questionable measures put in place to control quality aspects of the event | Poor attempts made at identifying and classifying and addressing at least 2 of the stakeholders’ quality expectation, acceptance criteria, quality specification, with questionable measures put in place to control quality aspects of the event | Acceptable attempts made at identifying and classifying and addressing at least 2 of the stakeholders’ quality expectation, acceptance criteria, quality specification, with questionable measures put in place to control quality aspects of the event | Good identification and classification of at least 3 of stakeholders’ quality expectation, acceptance criteria, quality specification, with detailed measures put in place to control quality aspects of the event | Very good identification and classification of stakeholders’ quality expectation, acceptance criteria, quality specification, but not detailed measures put in place to control quality aspects of the event | Excellent identification and classification of stakeholders’ quality expectation, acceptance criteria, quality specification, with detailed measures put in place to control quality aspects of the event | Excellent identification and classification of stakeholders’ quality expectation, acceptance criteria, quality specification, with detailed measures put in place to control quality aspects of the event |
Activity List, Network diagram, and Critical Path; and gantt chart
(25%)
|
Network Diagram illogical and critical path (CP) not identified or incorrect. Attempt to draw gantt chart showing relationship between activities but inaccurate. Lacks a clear understanding of the concept of gantt chart. | Network Diagram contains some anomalies and errors; CP largely incorrect; OR Network diagram presented in MS Project format. It is not Satisfactory gantt chart drawn with MS Project showing relationship between activities | Network Diagram contains some correct calcualtions; CP largely correct; OR Network diagram presented in MS Project format. Satisfactory gantt chart drawn with MS Project showing relationship between activities | Largely correct Network Diagram done in Excel, or by hand and shows the activity node values; the relationship between activities and their dependencies; Network diagram largely correct some calculations. Critical Path identified. Good gantt chart drawn with MS Project showing relationship between activities with some significant errors.
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Network Diagram done in Excel, or by hand and shows the activity node values; Network Diagram good with some errors in calculation on ES & LST as well as EFT & LFT. Critical Path correct. Very good gantt chart drawn with MS Project showing relationship between activities however with minor errors | Network Diagram done in Excel, or by hand and shows the activity node values; Network Diagram neat and correct showing relationship between activities and their dependencies; Critical Path clear & correct; Excellent calculation of Activity EST & LST as well as EFT & LFT for each activity. Excellent gantt chart drawn with MS Project showing relationship between activities. | Network Diagram done in Excel in an outstanding manner, or by hand and shows the activity node values; Network Diagram neat and correct showing relationship between activities and their dependencies; Critical Path clear & correct; Outstanding calculation of Activity EST & LST as well as EFT & LFT for each activity. Excellent gantt chart drawn with MS Project showing relationship between activities. |